Meeting in Minutes: October 16.19

October 1019 Council Meeting in Minutes

Meeting commence: 7:00 pm

Follow Up Items:

• Family Photos – 24 spots $25 per sitting fee from cash online. Get one 8X10 with your sitting fee. Email to be sent out for sign up. If not pay in 24 hours then you forfeit your spot
• Fundraiser for the school.
• Clean shoes need to be worn as there is a white backdrop and floor cover
• 10 poses in 10 minutes and you can select your image for 8X10
• Crossing Guard on Edge Park –will monitor to see if we need this as kindergarten drop/pick up has been moved
• Stop sign and paint for school bus loop have been purchased. Work order has been put in for painting.

Administration Report:

• Boys’ washroom has been completed and looks great. Has accessible entrance
• Working on girls washroom and will have accessible space
• Soccer JR boys won east finals – City finals coming up next week
• Remembrance Day assembly in works – K-3 in morning and 4-8 mid-morning – information will go home or in blast email

ASKS:

• $100 per class per term for experiential learning (27 classes) at minimum – (can be for field trips or activates in the class and bring someone or something in) one term $2700 - passed unanimous
• 10 more chrome books $4000 – will be added to financial plan proposal (not voted on tonight)
• $400 to have donated piano moved to school and tuned for music class - passed unanimous
• Cool the School – School approved fans have been purchased and delivered and there is one for every class
• $4000 in total from last year Fun Fair fundraising
• Questions about A/C units were raised however they need to be board approved and raised many challenges to this option. 
• Also school windows do not lend themselves to the installation of board approved AC units. 
• Approved motion to keep fans purchased and use fun fair funds to pay for them

Treasurer Report:

Bank balance $18,469.05

Cool the school funds need to be taken out of this amount as already allocated

Pizza funds are put into account automatically (not needed to be requested)

Fundraising for Council:

• Inquiry into interest in creating a fundraising committee
• October 31^th financial plan to the board due with forecasted funds raised and where the funds will go
• Email blasts will be sent to parents to discuss what suggestions they wish the council to fund. Call for ideas
• Suggestions – 3^rd party groups to come and work with the kids like drummers, dance, etc.; outdoor learning area; buddy bench; collapsible tables on 2^nd floor for 6-8 to eat lunch (remove lockers) – survey the 6-8^th and seeing what they want – inquiry about having alternating lunch times in the gym to allow older kids to use the room; numeracy or math support in classrooms; 
• Opal – outdoor play and learning grant was applied by the school and we won the grant (tubular Tuesdays to start) letting kids go out and play but using items for play (80% decrease in discipline as a result of the programs as they are keeping busy). Teacher learning on how to assess safety of the program and activity. Emails to come up about what items the school will be looking for in terms of donations

• Grant ideas spreadsheet shared with council to put in ideas and who would like to lead the grant application for the kids
• Applied for a Green Grant ($500) and awaiting status of this
• Best Buy Tech grant is being looked into

• Halloween Howl
• Funds will go towards numeracy  
• New activates from last year
• 50/50 - $3 per cards 2/$5 and 2 decks worth of cards
• Scavenger Hunt
• Plinko
• (NB – purchase square for future fundraising events for paying  - fun far etc.)

Caring and Safe Committee

• New at school – staff and student leadership volunteers and parent reps
• Talking safety within our building and report back to their groups (broad definition of care and safety – mental health, dress for cold)
• October 21^st is the first meeting during the day (11:40 am)
• Laura and Lisa are parent reps
• Inquiry for Fund for school admin to assist those in financial need for events, dress for clothing etc.
• Clothing Swap initiative for the school to help those who need items like coats, boots, shoes, small fitted spirit wear

Other Business

• Coat hooks – council to support hooks for kids to hand their items in the halls as 3 classrooms do not have  - will go through facilities to see what can be done
• Pizza lunch – looking for parent volunteers on a Wednesday AM once a month to help with pizza logistics
• Thinking of eliminating the snack due to the increased cost of food. Currently have pizza, drink and snack (cookies)
• Any issues with the removal of the snack – none – will proceed. 

Meeting close at 8:32 pm