DEAR
CLAIRLEA FAMILIES…
Well we are off to a good start.
We are deep into the planning stages of the Halloween Howl event coming up on Friday
October 30th from 5:30-8:30pm. Thank you to all that came
to the planning meeting as well as those who couldn’t make it but have
confirmed that they will volunteer at the event. We are still looking for
more adults to help out on the night so if you find the time it will make all
the difference to help keep the rooms open that are favorites year after
year. Please email us at clairleacouncil@gmail.com to let us know you are available. Please also
see below other ways you can help your school make the Howl a great success!
OTHER WAYS YOU CAN HELP:
1. DECORATION
DROP OFF: We need Halloween decorations to get the school ready
for the Halloween Howl!! Starting this week there will be a large blue
bin in front of the main office of the school where you can drop off all
items. Spend $5 dollars in the dollar store and drop it off in the
bin. We are looking for:
- Spider Webs – many of these
- Black plastic dollar store Table Cloths –
many of these
- Large Candy Lollipops for the Lollipop Pull
Room
2. HALLOWEEN
CANDY: We need peanut free Halloween candy to be used
as prizes in various rooms. Please pick up a bag of candy and drop it off
in the blue bin in front of the main office.
3. PERSONAL
AND/OR CORPORATE DONATIONS: We are always
looking for gift donations that we can use as prizes or raffles during the
Halloween Howl. If you or your company would like to
donate a prize or gift to be used as one of our prizes during the event please
contact us at clairleacouncil@gmail.com.
4. HOME
MADE CANDY JARS/BAGS: We need many mini candy jars/bags
to be used as prizes for the Lollipop Pull room. You can help by filling
any sized jar or little baggy with (nut free) candy and bring it to the school
office anytime between now and the Halloween Howl. The more jars we have
the longer this room will be able to stay open and it is definitely one of the
favourite rooms. In past years we have needed approximately 400 jars/bags
to have this room open for the entire event. Feel free to decorate your
jars as well.
5. CRAFT
MATERIAL: This year we need QTips, Coloured Construction
paper, glue. Spend $5 in the dollar store and drop it off in the blue bin
in front of the office.
6. VOLUNTEER:
Help out on the night of the event. We need adult volunteers to
help run the rooms and that will enable your kids to experience all the planned
activities that are favourites year after year.
HALLOWEEN
DINNER we will
be offering the option of purchasing a pizza dinner in advance of the event so
there is no need to make dinner. Make things easier on yourself and leave
the dinner to us and you just need to enjoy the event and pick up your dinner
in the gym. Check the backpacks over the next couple of weeks to look for a
preorder dinner envelope along with a map featuring all activities for the
night. Submit the dinner preorder form on the due date specified on the
envelope and you can pick up your dinner at the event on the 30th
after 6:00pm in the gym. NOTE: This is not to be confused with our
regular monthly pizza lunch event held in the school.
WHAT IS THE HOWL? It is
our very popular yearly School Council fundraising event that is loads of fun
for all age/grade levels (JK to Grade 8). Bring your family, bring your
neighbours and bring your friends, all are welcome. Save the date and
come out for a fun time on Friday October 30th from
5:30-8:30pm. We encourage the children to dress up in their favourite
costume so that they can participate in the contest at the end of the
evening! Bring your own loot bag/recycle bag to the Howl to enable the
kids to collect all their goodies when they travel from room to room and
partake in fun activities – featuring our very popular “HAUNTED LIBRARY”.
Entry is only $5.00/per child and adults are free. All children must
be accompanied by an adult.
WHAT
ELSE IS HAPPENING?...
ONLY 3 MORE DAYS!!!!!
NORCARD… (DUE FRIDAY OCTOBER 9TH)
There are only a few days left to hand in your orders!! Over the last
couple of weeks you should have received a Red and White Holiday Magic Norcard
Fundraising Catalog. This shopping catalog is filled with items you can
order such as; calendars, greeting cards,
stationary items, jewelry, kitchen items, phone charge cords, USB adapter
wall chargers and much more just in time for the holiday season. The Ordered
Items will arrive approximately at the end of November 2015 (perhaps
sooner). All money (cash or cheque)
and order forms (with completed legible contact information and order details)
must be returned to the school no later than FRIDAY OCTOBER 9TH
2015. Cheques must be made payable to “Clairlea School
Council”. If you have not received the Catalog or need an
additional order form we have extras in the Main Office. This fundraiser
enables Clairlea to receive up to 50% of all orders made. Late orders
will not be accepted and will be returned back to you.
WHEN DO WE MEET AGAIN…
School Council meetings take place every 3rd
Wednesday of each month. The next school council meeting is on Wednesday
October 21st from 7pm-8:30pm. Free child minding is available. All are
welcome and we hope to see you there! Please take a moment to read
through the minutes from the September 2015 meeting.
The Agenda for School Council meeting usually follow
this format:
6:50 – 7:00pm Sell 50/50 tickets (optional)
7:00 – 7:10pm Introduction and voting in the past
minutes (Irit)
7:10 – 7:35pm Administration Report (Mr. Mcgilvray and
Ms. Karsh)
7:35 – 7:45pm Treasurer’s Report (Russ)
7:45 – 8:00pm Fundraising Report (Joanne)
8:00 – 8:25pm Open Discussion (All)
8:25 – 8:30pm 50/50 draw
MEMBER
OF SCHOOL COUNCIL VS. NON MEMBER OF SCHOOL COUNCIL
In
September everyone received a Clairlea School Council self-nomination form that
was sent home. On this form you were given the option as to whether you
want to nominate yourself to be a member of school council or run for an
executive position. If you chose to nominate yourself as a member of
council that means that when we choose to have a vote on any topic, you, as a
member will have your vote counted. As per the bylaws we are required to
have 50% plus 1 of the members in attendance for the meetings or a
pre-determined number for quorum in order to be able to have a vote be deemed
valid. That is why we encourage everyone who is a member to make every
effort to attend all council meetings.
If
you chose not be a member and just want to attend the meetings, that means that
you are welcome and encouraged to come to each meeting and participate
fully. When it comes time for a vote only members can partake but member
as well as non-members can all be present. Should you still come to the
meetings even though you are not a member? Absolutely, your opinion is
important and coming to the meeting and being part of the discussion is always
beneficial to all involved. If you decide that you want to change your
mind and become a member of council you are still able to do so as there are
spots left. Our bylaws state we can have up to a maximum of 50 members.
HOW TO REACH US…
If you would like to subscribe to the School Council emails or
you know someone that would like to be added to the distribution list please
send a request to clairleacouncil@gmail.com. We would
like to hear your feedback and suggestions. If you are not able to come
to the next meeting and want to contribute ideas please email them to us or
drop a note in the council box in the office and we can bring them forward to
the meeting.
Best Regards,
Irit
Chairperson, Clairlea School Council
2015/2016
