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Meeting in Minutes: October 16.19

October 1019 Council Meeting in Minutes

Meeting commence: 7:00 pm

Follow Up Items:

• Family Photos – 24 spots $25 per sitting fee from cash online. Get one 8X10 with your sitting fee. Email to be sent out for sign up. If not pay in 24 hours then you forfeit your spot
• Fundraiser for the school.
• Clean shoes need to be worn as there is a white backdrop and floor cover
• 10 poses in 10 minutes and you can select your image for 8X10
• Crossing Guard on Edge Park –will monitor to see if we need this as kindergarten drop/pick up has been moved
• Stop sign and paint for school bus loop have been purchased. Work order has been put in for painting.

Administration Report:

• Boys’ washroom has been completed and looks great. Has accessible entrance
• Working on girls washroom and will have accessible space
• Soccer JR boys won east finals – City finals coming up next week
• Remembrance Day assembly in works – K-3 in morning and 4-8 mid-morning – information will go home or in blast email

ASKS:

• $100 per class per term for experiential learning (27 classes) at minimum – (can be for field trips or activates in the class and bring someone or something in) one term $2700 - passed unanimous
• 10 more chrome books $4000 – will be added to financial plan proposal (not voted on tonight)
• $400 to have donated piano moved to school and tuned for music class - passed unanimous
• Cool the School – School approved fans have been purchased and delivered and there is one for every class
• $4000 in total from last year Fun Fair fundraising
• Questions about A/C units were raised however they need to be board approved and raised many challenges to this option. 
• Also school windows do not lend themselves to the installation of board approved AC units. 
• Approved motion to keep fans purchased and use fun fair funds to pay for them

Treasurer Report:

Bank balance $18,469.05

Cool the school funds need to be taken out of this amount as already allocated

Pizza funds are put into account automatically (not needed to be requested)

Fundraising for Council:

• Inquiry into interest in creating a fundraising committee
• October 31^th financial plan to the board due with forecasted funds raised and where the funds will go
• Email blasts will be sent to parents to discuss what suggestions they wish the council to fund. Call for ideas
• Suggestions – 3^rd party groups to come and work with the kids like drummers, dance, etc.; outdoor learning area; buddy bench; collapsible tables on 2^nd floor for 6-8 to eat lunch (remove lockers) – survey the 6-8^th and seeing what they want – inquiry about having alternating lunch times in the gym to allow older kids to use the room; numeracy or math support in classrooms; 
• Opal – outdoor play and learning grant was applied by the school and we won the grant (tubular Tuesdays to start) letting kids go out and play but using items for play (80% decrease in discipline as a result of the programs as they are keeping busy). Teacher learning on how to assess safety of the program and activity. Emails to come up about what items the school will be looking for in terms of donations

• Grant ideas spreadsheet shared with council to put in ideas and who would like to lead the grant application for the kids
• Applied for a Green Grant ($500) and awaiting status of this
• Best Buy Tech grant is being looked into

• Halloween Howl
• Funds will go towards numeracy  
• New activates from last year
• 50/50 - $3 per cards 2/$5 and 2 decks worth of cards
• Scavenger Hunt
• Plinko
• (NB – purchase square for future fundraising events for paying  - fun far etc.)

Caring and Safe Committee

• New at school – staff and student leadership volunteers and parent reps
• Talking safety within our building and report back to their groups (broad definition of care and safety – mental health, dress for cold)
• October 21^st is the first meeting during the day (11:40 am)
• Laura and Lisa are parent reps
• Inquiry for Fund for school admin to assist those in financial need for events, dress for clothing etc.
• Clothing Swap initiative for the school to help those who need items like coats, boots, shoes, small fitted spirit wear

Other Business

• Coat hooks – council to support hooks for kids to hand their items in the halls as 3 classrooms do not have  - will go through facilities to see what can be done
• Pizza lunch – looking for parent volunteers on a Wednesday AM once a month to help with pizza logistics
• Thinking of eliminating the snack due to the increased cost of food. Currently have pizza, drink and snack (cookies)
• Any issues with the removal of the snack – none – will proceed. 

Meeting close at 8:32 pm

Clairlea Winter Clothing and Sports Equipment SWAP!

Halloween Howl - Call for Donations!

On behalf of the Clairlea P.S. School Council we are writing to request your support for our annual
Halloween fundraiser event (Halloween Howl) on Friday Oct 25th, 2019.

Background:
Clairlea P.S., at Eglinton and Victoria Park, has over 600 students from Kindergarten to Grade 8.
The event raises money that goes back into the school to support a wide variety of initiatives.
Examples include: field trip subsidies, enrichment programs and supplies for students (e.g.
school musical), and support for parents (e.g. cyberbullying workshops).

What we need:
We need your help! We require prizes for the games at the event (in order to boost funds
raised). We appreciate all types of donations. We require all prizes by Wed October 23, 2019.
We will thank our supporters on our Facebook page and Council Blog.

In addition we ask for donations of candy - LOTS of candy - decorations and of course volunteers for our event!

Peanut free candies and decorations can be dropped off at the front office.

Thank you in advance for your support.

Clairlea P.S. School Council
clairleaparentcouncil@gmail.com

Family Portraits at Clairlea!

Hello Clairlea Families!

PhotoWorks will be taking Family Portraits at Clairlea P.S. on November 6, 2019 from 4:00 pm to 8:30 pm.  

This is a fundraiser for the school and all proceeds will go directly back to the students through Clairlea Parent Council.  This is a great opportunity for families to have a professional family portrait that they will cherish.  As spaces are limited, though if there is enough interest a second night may be added.

The sessions are 10 minutes long and will include 10 poses.  The session fee is $25 and includes an 8x10 print of your choice.  Additional photographs can be ordered (at an additional cost) and a percentage of all add on sales will also go to our schools fundraising efforts.  You will be able to view and order your photographs immediately following the session.  

There is no obligation or requirement to purchase any additional photos from your session.  Please note that PhotoWorks requires clean, dry shoes be brought for the photo session as the back drop and flooring is white.  You can also choose to wear socks or bare feet. 

There are only 24 sessions and they are available on a first come, first served basis.  Sign up for a session using the link below and pay via SchoolCashOnline.  Please note that you must receive a receipt email from the SchoolCashOnline to confirm payment for your session and secure your session.  

If you have any questions, please reach out to the Clairlea Parent Council at  ClairleaParentCouncil@gmail.com

Sign up link: Claire PS - Scarborough Nov 6th 

Meeting Agenda - October 16th, 2019

Annual Halloween Howl Fundraiser!

Kindie Dismissal Area

As per the note sent yesterday from Clairlea, the Kindie arrival/dismissal area will return to the front of the school (Rosalind side).

"As a result of feedback and staff input, we are returning to our former practice of entry and dismissal of Kindergarten students at the front of the school (otherwise known as our fenced in “Kinder Garden” area). Staff will be in the Kinder Garden yard at 8:25am to greet the students. This will begin after the long weekend on Tuesday, October 15th ."

Thank you for all of your input and concern during the pilot of this process.

Halloween Howl & Strike Action

Dear Clairlea Community,

On Wednesday Oct. 2 the Clairlea School Council (also known as Parent Council) held an evening meeting to plan the annual Halloween Howl. Parents and teens interested in helping out with the Howl were invited to attend. 

At the meeting, a plan for the event was drafted including roles and tasks. In light of recent news, there was also a thoughtful discussion on the status of the Howl given the current work to rule and possible impending strike of support staff.

The group came to a decision that the event will happen (on Oct 25th) as planned only if the labour issue is resolved by Friday, October 11. By resolved we mean that a deal has been struck between the two sides. 

To be clear this means that event will be cancelled if there is a) a strike b) work to rule or if c) a strike and workers have been legislated back to work. 

If the Halloween Howl is cancelled we will be planning a Winter event fundraiser to both recoup the revenue lost and build the Clairlea spirit.

All that being said, we ask that parents NOT wait to bring in candy donations to the main office! We will need A LOT of candy if the Howl is happening. 

In the event the Howl is cancelled, parent council will distribute the donated candy to all Clairlea students on Halloween. 

We appreciate your support and understanding.

Sincerely,

Clairlea School Council Executive
Laura Strachan
Lisa Curran-Lehman
Hanan Haddad
Erin Peacock

Halloween Howl 

Volunteers Meeting!

Wednesday, October 2, 7pm

Staff Lounge

Just a quick reminder that there is a brief Howl volunteers meet tomorrow evening at 7pm in the Staff Lounge.

Hanan has volunteered to spearhead the Howl this year and we want to help her out with this huge undertaking!

For those of you who can't make it please contact Hanan and she will hook you up with a position that works for you. Some of you have specified interest in certain rooms which is great.

We will also be looking for donations of decorations and candy for the howl in the coming weeks.

If you know any eager teens that would like some volunteer hours please bring them along!

Thank You!